Code of Practice

The Sussex Downs Job Shop is a Student Employment Service acting as an information exchange rather than an Employment Agency. Its aim is to help employers with part time and temporary vacancies make contact with appropriate students who are looking for work. The Job shop will only post suitable full time vacancies where qualified staff are needed or where the post could be covered by a suitable apprenticeship framework. In these instances, vacancies will also be posted on the National Apprenticeship Vacancy On-Line system

The Job Shop will not enter into any contracts with students or employers. All contracts are to be agreed directly between employer and student. As such, the role of the Job Shop might best be understood as being similar to a Job Centre rather than a commercial employment agency. The Job Shop will advertise employers' vacancies but students are required to reply to these adverts directly. The Job Shop will not be involved in advising either students or employers on the other's suitability.

The Job Shop:
  • Will endeavour to assist employers in locating suitable student employees by placing an advertisement for the vacancy on a noticeboard and website where it can be accessed by both existing and past students of Sussex Downs College of all ages.
  • Reserves the right not to advertise an employer's vacancy.
  • Reserves the right to refuse advertising of any vacancy which does not meet National Minimum Wage.
  • Will not advertise "Commission Only" positions that do not guarantee to meet NMW, or genuine self-employment opportunities.
  • May choose not to handle a vacancy if an employer wishes to recruit students in order to replace employees with whom the employer is in industrial dispute
  • Will ensure that all vacancies comply with relevant employment and recruitment legislation, including, but not limited to National Minimum Wage, Working Time Directive, Equality and Diversity
  • Accepts no liability for the acts or omissions of any student during their employment.

The Employer:
  • Must make clear the nature of the work offered, and specify clearly any skills required, the proposed wages and other terms. If they are able, the employer should also state the number and distribution of hours to be worked and the date that the employment will end.
  • Must inform candidates of the result of an application as soon as possible, and to inform the Job Shop when the post has been filled.
  • Must, where work is of a temporary or part time basis, be aware of students' study obligations and not ask them to work in excess of 20 hours per week, except during vacation periods or other periods when a student does not have the usual pressure of study.
  • Must meet all the statutory legal requirements with regard to students employed via the Job Shop. In particular the employer is reminded of the following requirements:
    • payment of National Insurance contribution, tax or where appropriate, submission of "Declaration of Income forms P38(s) to the Inland Revenue.
    • adherence to health and safety regulations
    • provision of adequate insurance
    • compliance with legislation against discrimination in employment on basis of gender, ethnic origin, disability, age, etc.
    • provision of a written statement of particulars of employment
    • Shall satisfy themselves as to the suitability of any employee and shall be responsible for taking up any references before engaging the student. It will be the employer's responsibility to ensure that the student is suitably qualified and not prevented from working for any legal, medical or other reason.
    • Must clarify for themselves upon recruitment, the age of each applicant for themselves and whether the students are legally allowed to undertake all of the duties required of their post.

Whilst the Job Shop has the discretion to take action against any party breaching any of the issues outlined above in any event, access to its services will be withdrawn from any person or organisation breaching this Code of Practice.

These proposals are without prejudice to legal obligations which may operate in respect of these matters under Acts of Parliament or governmental regulations relating to race relations, employment protection, sex discrimination etc. It is strongly recommended that good equal opportunities practice be extended into areas not covered by law.

Advertising material

Advertisers are responsible for ensuring that material submitted to The Job Shop complies with all relevant laws and regulations. The Job Shop will not take responsibility for any error, omission or inaccuracy in advertising material.

The Job Shop contains links to external sites. The Job Shop is not responsible for and has no control over the content of such sites. Information on The Job Shop or available via hypertext link from The Job shop, is made available without responsibility on the part of The Job shop. The Job Shop disclaims all responsibility and liability (including for negligence) in relation to information on or accessible from The Job Shop.

Promoting Diversity

We encourage every employer who posts a vacancy with us to use selection processes which are fair, and ensure the best person is selected for the job based on skills, experience and qualifications.